| 1. |
Am I eligible for benefits? |
| To be eligible for benefits, you must be employed by the University in a benefit-eligible position. A benefit-eligible position is one that is permanent (expected to last at least 9 months or longer) with an FTE of 50% or greater. Some benefits are only available if the FTE of your position is 75% or greater. If you don’t know your FTE or if your position is benefit-eligible, talk to your supervisor or payroll reporter or contact the Benefits Department at 581-7447. |
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| 2. |
How do I sign up for benefits? |
| During New Employee Orientation, you will receive information regarding available benefits and enrollment forms. You may enroll in benefits within 3 months of the date you are hired into a benefit-eligible position (this is your Initial Enrollment Period.) If you do not enroll in benefits during your Initial Enrollment Period, you may still enroll in some benefits, but may be required to provide evidence of insurability. Check the Benefits Department’s individual web pages for each benefit plan or contact the Benefits Department at 581-7447 for additional information on late enrollment. |
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| 3. |
When will my benefits take effect? |
| If you enroll in benefits during your Initial Enrollment Period and your hire date is the first of the month, your benefits begin on that day; if your hire date is on any other day of the month, your benefits begin on the first day of the next month. If you enroll during Annual Open Enrollment, your benefits will begin on the first day of the next Plan Year. |
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| 4. |
How do I bridge my previous employment with the University with my current employment? |
| A bridge in service is available if you are working in a position with an FTE of 75% or greater and previously worked for the University in a position with an FTE of 75% or greater. After you have completed a 6-month waiting period, you can apply for a bridge in service by completing the reinstatement of prior service form available at the following link: www.hr.utah.edu/forms/lib/bisrqst.pdf.
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| 5. |
How can I change my address? |
| You can change your address with your department\'s payroll reporter or by logging on to the Campus Information System at https://gate.acs.utah.edu/psp/plpr/EMPLOYEE/EMPL/h/?tab=PAPP_GUEST. |
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| 6. |
How do I contact the Benefits Department? |
| You can contact the Benefits Department at:
420 Wakara Way, Suite 105
Salt Lake City, Utah 84108
TEL: 801-581-7447
FAX: 801-585-7375
www.hr.utah.edu/ben
You may also contact the Benefits Department by email at Benefits@hr.utah.edu. |
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| 7. |
What is a Flexible Spending Account (FSA)? |
| A Flexible Spending Account allows you to use pre-tax dollars to pay for eligible health and dependent care expenses. |
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| 8. |
What is a Health Flexible Spending Account (FSA)? |
| A Health FSA allows you to use pre-tax dollars to pay for eligible health care expenses incurred by you and/or your eligible dependents. You may elect to have up to $6,000 per Plan Year deferred from your paycheck to a Health FSA for reimbursement of eligible health care expenses.
For more information, visit www.hr.utah.edu /ben/summ/standard/flexspend.php.
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| 9. |
What is a Dependent Care Flexible Spending Account (FSA)? |
| A Dependent Care FSA allows you to use pre-tax dollars to pay qualified dependent daycare expenses. Dependent care expenses can be reimbursed if the care is for your child or children age 12 or younger, or expenses for your incapacitated spouse or other disabled dependent (who spends at least 8 hours per day in your home). The care must be necessary in order to allow you to work. |
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| 10. |
How do I enroll in a Flexible Spending Account? |
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You may enroll in Flexible Spending during your Initial Enrollment Period by completing a Flexible Spending Account Enrollment Form (available at New Hire Orientation or in the Benefits Department.)
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You may enroll during open enrollment each year for the following Plan Year by completing your Open Enrollment Form.
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You may also enroll after you experience a Status Change Event (as defined by the IRS), such as marriage or birth or adoption of a child (contact the Benefits Department at 581-7447 for additional information).
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| 11. |
Where can I find a Flexible Spending Account reimbursement form? |
| This form can be found at the following link, www.hr.utah.edu/forms/lib/WellsFargoFlexReimbursement.pdf |
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| 12. |
How do I find out the balance of my Flexible Spending Account? |
| Contact Wells Fargo at 246-3710 or (800) 473-0926. You can also look at your account on their website at www.wffbs.com/.
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| 13. |
What is FMLA? |
| The Family Medical Leave Act (FMLA) allows eligible employees to take an unpaid leave of absence for up to 12 weeks within a 12-month period for certain qualifying circumstances. To be eligible for FMLA leave, you must have worked for the University for one full year and at least 1,250 hours during the 12-month period immediately preceding the leave. During an FMLA leave, health benefits will be maintained as though you were actively at work. If you return to work at the end of your approved FMLA leave, you will be returned to the same or an equivalent position. |
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| 14. |
What events qualify for FMLA? |
| The birth and first year care of a child; the placement of a child for adoption or foster care in the employee\'s home; the care of the employee\'s spouse, child, or parent with a serious health care, the employee\'s own serious health condition which renders him/her unable to perform the essential functions of the employee\'s position. |
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| 15. |
Do I qualify for FMLA? |
| If you have worked for the University for at least one year and 1250 hours, you can apply for FMLA. |
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| 16. |
How do I apply for FMLA? |
| You can apply for FMLA by completing the following documents and submitting them to the Benefits Department: Request for FMLA, Certification from a Health Care Provider, the Release of Information Form (Self) if you are applying for FMLA for yourself, or the Release of Information Form (Family Member) if you are taking FMLA because of a family member.
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| 17. |
Can I use my sick and vacation accruals while on FMLA? |
| The University requires that you exhaust all of your sick and vacation time while on FMLA. However, you can request to reserve up to 10 days of vacation when you complete your Request for Family and Medical Leave of Absence. Once your sick and vacation leave time has been exhausted, your FMLA leave is unpaid. |
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| 18. |
What is Intermittent FMLA? |
| Leave may be taken intermittently or on a reduced leave schedule when medically necessary. The need for intermittent leave must be certified by a health care provider. You may be required to transfer temporarily to an available alternative position where the department can better accommodate your recurring periods of leave. The alternative position must have the equivalent pay and benefits as your regular position. |
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| 19. |
How many days can I request for funeral leave? |
| If you are employed in a benefit-eligible position at 75% FTE or greater, you may request funeral leave in the case of the death of an immediate family member. Your supervisor may grant funeral leave with pay to the extent he/she deems reasonable and necessary. Paid funeral leave cannot exceed three working days. |
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| 20. |
Regarding funeral leave, who is considered an immediate family member? |
| With regard to funeral leave, University policy defines “Immediate Family Member” as a parent, spouse, or child, sibling, parent-in-law, brother-in-law, sister-in-law, grandparent or grandchild. |
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| 21. |
How can I add my new child or new spouse to my health care coverage? |
| If you recently married or added a dependent by birth or placement for adoption or foster care, you can enroll in health care coverage or add your new dependent to your existing health care coverage by filling out and submitting a Health Care Coverage Change Form. You have 3 months from the date of the event to submit this form. If you do not add the dependent during this 3 month period, you may add the dependent during Annual Open Enrollment.
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| 22. |
After my employment with the University is terminated, how long does my health care coverage stay in effect? |
| Through the last day of the pay period in which you terminate. |
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| 23. |
How can I get new Health Care Plan ID cards? |
| If you are enrolled in the Indemnity, ValueCare Preferred or ValueCare Basic medical options, contact Blue Cross/Blue Shield at (801) 333-2110. If you are enrolled in the UUHP medical option, contact UUHP at (801) 587-6480.
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| 24. |
What is Open Enrollment? |
| Open Enrollment is your opportunity to enroll, change, or discontinue your U health care coverage. You may also enroll in a Flexible Spending Account during Open Enrollment. A personalized Open Enrollment packet is sent to your home address in April. Any changes to your medical or dental coverage will take effect July 1st. |
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| 25. |
When does Open Enrollment take place? |
| Open Enrollment occurs every year during the month of April. A personalized Open Enrollment Packet is sent directly to your home address. To ensure that you receive your Open Enrollment Packet each year, you should check your address with your department\'s payroll reporter or by logging on to the Campus Information System at https://gate.acs.utah.edu/psp/plpr/EMPLOYEE/EMPL/h/?tab=PAPP_GUEST to make sure it is accurate.
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| 26. |
Can I contribute to my University retirement account? |
| No, your University-sponsored retirement plan is a non-contributory plan. If you wish to save for retirement, you may enroll in the 403(b) and/or a 457(b) Plans. Contact the Benefits Department for further information at 581-7447. |
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| 27. |
When does my family qualify for Tuition Reduction? |
| Tuition reduction is available:
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For you after you have worked for the University in a benefit-eligible position for 6 months;
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For your spouse after you have worked in a benefit-eligible position for 1 year; and
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For your eligible dependent children under age 26 after you have worked in a benefit-eligible position for 3 years
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| 28. |
How do I apply for Tuition Reduction? |
| You may apply for tuition reduction benefits by completing the for Application Tuition Reduction and submitting it to the Benefits Department prior to the first day of the semester. You (or your dependent) must be eligible for tuition reduction benefits by the first day of the semester. If the application is not received and processed before the day tuition is due all classes may be dropped.
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| 29. |
What are the responsibilities of the employee and supervisor when a work related injury or illness occurs? |
| The employee\'s responsibilities are listed at www.hr.utah.edu/ben/summ/standard/wcerc.php.
The supervisor\'s responsibilities are listed at www.hr.utah.edu/ben/summ/standard/wcmrc.php. |
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| 30. |
Where can I find the workers\' compensation Employers First Report of Injury Form? |
| This form can be found at the following link, www.hr.utah.edu/forms/lib/E1.pdf.
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